Free invoice generator — build it in your browser

How the invoice generator works

Fill in your business, your client, and your line items — the preview on the right updates instantly as a clean, print-ready document. Press “Print / Save as PDF” and your browser produces the PDF itself: there is no upload, no watermark, and no account. The draft autosaves to your browser’s local storage, so a closed tab doesn’t lose your invoice; “Clear draft” wipes it for good.

The trade presets prefill sample line items at typical 2026 national rates from published cost guides — every number is a starting point to edit, not a quote for your market. If you haven’t set your rate yet, work it out first in the service price calculator, and if you drive for delivery apps between jobs, check your real hourly pay with the gig driver pay calculator. Toggle “Estimate / quote” to turn the same form into a bid with a valid-until date instead of a due date.

What a valid invoice must include

A valid U.S. invoice includes the word “Invoice,” a unique invoice number, your business name and contact details, the client’s name, an issue date, a payment due date, itemized services with quantities and rates, the subtotal, any tax or discount, the total due, and payment instructions. No federal law prescribes a specific format.

The math is simple: Total due = (Subtotal − Discount) + Tax, where Tax = (Subtotal − Discount) × your tax rate %. Each line item’s amount is quantity × rate. Set clear terms — “Due on receipt,” Net 15, or Net 30 (payment due 15 or 30 days after the issue date) — and repeat them in the notes so there’s no ambiguity about when you get paid.

Worked example: a lawn care invoice in Texas

Texas is one of the states that taxes lawn care and landscaping, so this example shows the full math including sales tax at the 8.25% maximum combined state-plus-local rate (Texas Comptroller, Pub. 94-112). In a state that doesn’t tax your service, leave the tax rate at 0%.

Typical 2026 rates by trade

These are the national typical ranges behind the presets — the same sourced figures used across Brixaz tools. Your market, experience, and job scope can move real prices well outside these ranges; treat them as orientation, not quotes.

Sources: Angi 2026 cost guides (cleaning, lawn mowing, interior painting, junk removal), HomeGuide 2026 handyman rates, LawnStarter 2026 mowing prices, Forbes Home 2026 moving labor costs. Secondary preset items (add-ons, surcharges, travel fees) are editable sample amounts, not sourced statistics.

Invoice vs. estimate vs. receipt

Independent pros use all three documents at different points in a job. Send the estimate before work starts, the invoice when the work is done, and a receipt once you’ve been paid. Selling an item instead of a service? What you want is a bill of sale.

Tax paperwork is separate from all three: U.S. self-employment income is reportable whether or not any form arrives. For payments made in 2026, the 1099-NEC threshold is $2,000 and the 1099-K threshold is back to $20,000 with 200 transactions — see the IRS 1099-K FAQs and the IRS EIN page for the current rules. For whether your specific service is taxable in your state, Avalara maintains a state-by-state service taxability guide.

Frequently asked questions